Getting the Italian authorities to grant a VAT refund to a non resident entity outside the EU has long been a complicated, almost impossible task. Recent regulations have changed this. VAT refunds for under 30k EUR can now be paid out to non resident entities. This is a new procedure that no longer requires a local bank account. Your local fiscal representative should be able to handle this request. It will still be wise to avoid larger refund positions towards the end of your association’s business activities in Italy. This will avoid large sums to be “stuck” in Italy until your next conference.